October 22, 2020 Special City Council Meeting
Call to order:
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich, and Jacob Toledo was absent
Treasurer Sandy Nicolai and Clerk Mary Haro
Coronavirus Relief Fund
The City of Randolph was allocated $35,410 from the State of Minnesota. There are certain categories that the money must be spent on and it must be done by November 15, 2020. It can be transferred to Dakota County or back to the state
We should buy a laptop, printer, router, and monitor. Also purchase a new recorder to tape meetings. Can we buy ink? Buy paper because we can always use that. Look into leasing a printer. Clerk Haro will check with Metro regarding a printer.
We can have the fire department purchase some items rather than turn it over to the County or back to the State.
The money owed to Classic has nothing to do with the remaining repairs. Classic is done with their portion of the project. KLM is responsible for the project and must get Craig to finish it. It will get done within the next month or before any possible freeze up and KLM will cover all costs for the repair.
Mayor Appelgren made a motion to approve the payment to Classic Protective Coatings, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
We were allocated $13,000,000 from the recent state bonding bill for a city sewer project. According to Bolton & Menk it should cover everything. Approximately 50% of city residents septic’s do not currently meet code.
If we do not install the sewer system with this money, we will not get another chance at free money. Down the line we can be forced to install a septic system then all homeowners will be assessed for the project amount if no assistance money is found.
Friedrich said one option could be for the city to take out a loan, have some dates to replace the septic’s for the residents with failed systems and then the resident will either pay us or be assessed against their taxes. He indicated he is 100% for city sewer if it does not cost the residents another dime to get the project done.
It was noted the city continues to grow and if the school would need to add on again, it would most likely not be just a few classrooms, they would maybe need to build a new school which would have to be outside the city limits. It was also discussed that if the
city sewer comes in then the school could add on the property where their current septic is as that land would then be available for them to use. We may also want to put a moratorium on any developments until this happens.
If we do this sewer project it would be a good time to check the water lines as they are approximately 45 years old while the roads are dug up so if they need to be replaced this would be the time to do it but the cost would be assessed to the residents.
What happens for residents who have good working septic’s? Do they have to hook up immediately? What would be the cost for sewer fees? These are all questions that will be answered as we have meetings.
Also, since this does not cover a storm sewer system is there something that we can do now to prepare it down the line while we have roads dug up?
One item that needs to be done is to annex the property where the ponds would be located. We would also need to get a financial planner. We would need to get bids like we did for the water tower project.
We can spend the money to start the project and it needs to be completed three years from when the contract is signed.
It was noted to us that the county would be paying to redo the county roads (County Road 88, Dixie Avenue and Dickman Avenue) when the project is done.
Bolton & Menk will be here to assist us with the questions, information, and the meetings as there will be a lot of meetings. This is a learning experience for all of us.
Motion to close the meeting made by Podritz, seconded by Friedrich the meeting was adjourned at 7:45 p.m. All voting in favor, none opposed, motion passed 5:0.