August 11, 2021 Regular City Council Meeting Minutes
Call to order:
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Treasurer Sandy Nicolai and Clerk Mary Haro
Prior Meeting Minutes
A motion to approve the July 14, 2021 regular council meeting minutes and the July 28, 2021 special meeting minutes was made by Friedrich, seconded by Appelgren. All voting in favor, none opposed, motion passed 5:0.
Sandy indicated we took in approximately $8,000 from water bills. A motion to approve the Treasurer's Report as written was made by Podritz, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Approval to Pay Bills
Motion to approve the payment of bills as written was made by Haro, and seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Our building inspector, Mark Ceminsky prepared a letter to the Council regarding this project but this will be tabled since Mr. Brawley was not present.
Bids for Pump House
We are still waiting on prices so we will table this until next month.
Mayor Appelgren discussed with Brad of Dakota Supply Group regarding the commercial meters that were ordered and we would like to return. Brad indicated that because they are 1-1/2 years old that they will not give us anything for them. It was explained that they could not be installed because of COVID. He will discuss this with his supervisor and get back to us. It was discussed that if they don't work with us we should not give them any further business and get the commercial meters from another supplier.
Permits for Randolph School
Superintendent Mike Kelley was present to ask for a permit for the new school house to be built and a new shed by the football/baseball field. He indicated that they plan to take down the blue shed and use that space for parking. They will build a new shed east of the batting cage. Motion by Friedrich to approve the permits for the new school house and shed for the Randolph School as long as all set backs are met, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Prosecution Services for City of Randolph
We currently use Lampe Law Group for the city's prosecution work and were informed that they no longer plan to do this type of work. We received a proposal from Levander, Gillen & Miller (who represents the city on civil matters) for prosecuting services at the rate of $120/hour for attorneys and $90/hour for paralegals. We were currently paying Lampe at the rate of $125/hour. Podritz made a motion to switch from Lampe Law Group to Levander, Gillen & Miller for the city's prosecuting services, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Dan Wenstrom – Hereford Hill 3
Dan asked the city to accept the improvements in Hereford Hills 3rd Addition and to release the letter of credit. We received a letter form Bolton & Menk indicated that construction has been completed and the punch list has been finished. It was noted in the Developer's Agreement that either money or land from the next development must be given to the city for a park. This should be completed before we release the letter of credit. We will need to discuss with Mr. Wenstrom what his plans are for any new development and the issue regarding the park land and/or money. We have no problem with accepting the improvements for this development but will not release the letter of credit at this time. Per the Development Agreement " the Developer agrees that park dedication requirements for this plat and the for the next subdivision shall be satisfied in the new subdivision either with an appropriate amount of land dedication as determined by the City, or with cash equal in value to the land that would have been dedicated." Podritz made a motion to sign off on taking over the development from Dan Wenstrom, seconded by Appelgren. All voting in favor, none opposed, motion passed 5:0.
Sanitary Sewer Update
Matt from Bolton & Menk discussed that they are still waiting on discussing the land acquisition with the property owner. They will let us know if a special meeting will need to be requested. It was asked if we can get reimbursed for special meeting costs. Matt will check on this and let us know.
We need to work on our budget at next month's meeting and will start the meeting at 6 pm to go over the budget amounts. It was also noted that Ehler's would likely assist us. Clerk Haro will contact them to see if they can attend.
Motion to adjourn the meeting made by Podritz, seconded by Friedrich, the meeting was adjourned at 7:32 p.m. All voting in favor, none opposed, motion passed 5:0.