February 24, 2023 Special Council Meeting Minutes
Call to order:
The special Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie Jacob.
Mayor Marie Jacob
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Clerk Mary Haro
Treasurer Sandy Nicolai was not in attendance
Also present was Matt Blazer of Bolton & Menk.
Approval of Agenda:
Motion by Podritz to approve the agenda, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Randolph City Sewer Project
Matt indicated he was here tonight to receive councils approval for the final plan specifications and to authorize the bidding process. Matt discussed the project of how it started and where we are today. On October 2020 we received bonding bill funds and the city accepted them in November 2020. The county also decided to redo County Road 88 so they will do their project at the same time as the sewer project. We approved the feasibility report on May 2022. The water main is not being replaced with this project. Only the failing septic systems will be required to connect but anyone else who wants to connect will be allowed. Connections will begin in 2024 in most likely late Summer/Fall. They will give formal notice when connection will be ready. Dakota County does have funds to assist citizens who will qualify for the connection but at this time no one has applied. Dakota County will be sending out information regarding the funds available for homeowners to apply for them. Because of the cost of storm sewer they will not be included on the local roads in this project. The storm sewers will be installed along the County Road 88 project. There will be 2 storm water ponds – one on the school property and other along Dixie Avenue. There will be pedestrian improvements along County Road 88 by installing 6 foot sidewalks. There will be a push button crossing at the school – which will have flashing lights when the button is pushed for crossing the street. The estimated construction costs between the two projects is approximately $17 million. Also it was asked that we are notified if the County changes anything with their plan on the project. Bolton & Menk will keep track of pay applications with the contractor and they will bring them to the council so we can see where we are at each month. We will need someone to maintain the system once it is completed. There are no fees put together yet but we will discuss this at our March council meeting. Matt will put the presentation online.
A few things that have to happen is they have to go through a few approval processes with the County regarding state aid; they have to obtain a conditional use permit from the township for the ponds; the bidding process and the land acquisition. They will open the
received bids in late March and should be ready to present it to the council at the April council meeting.
A motion to approve Resolution 23-01 Approving Plans And Specifications And Ordering Advertisement For Bids For The Sanitary Sewer Improvements Project was made by Podritz, seconded by Haro, . Voting in favor, Jacob, Podritz, Friedrich and Haro, opposed Carlock, motion passed 4:1.
Motion to adjourn the special meeting made by Podritz, seconded by Carlock, the meeting was adjourned at 7:51 p.m. All voting in favor, none opposed, motion passed 5:0.