Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie Jacob.
Roll Call:
Present:
Mayor Marie Jacob
Council Members Jacob Friedrich, Todd D Carlock, and Tony Price
Treasurer Sandy Nicolai and Clerk Mary Haro
Also, in attendance was Bolton & Menk engineer, Matt Blazer.
Approval of Agenda:
Motion to approve the agenda was made by Friedrich, seconded by Price. All voting in favor, none opposed, motion passed 5:0.
Public Comments:
None.
Prior Meeting Minutes
A motion to approve the December 13, 2023 regular council meeting minutes was made by Friedrich, seconded by Jacob. All voting in favor, none opposed, motion passed 5:0.
Treasurer's Report and Payment of Bills:
Motion to approve the payment of bills with the addition of the $25.00 payment to Todd Carlock for the Watershed meeting from the general account was made by Friedrich and seconded by Price. All voting in favor, none opposed, motion passed 5:0.
Old Business
Change Orders
We discussed if we want to move forward with allowing Bolton & Menk to approve change orders for a certain dollar amount. After discussion we decided to table this until our February meeting. We would like some examples of what change orders would be.
Repairs to Fire Hall
Jake received a bid from Frandrup Masonry of $10,865.00 for repairs to the fire hall which will consist of pressure washing the block above and below grade, repair damaged block behind down spouts, apply stick and peel waterproofing membrane from 1’ above grade to and over footing, install drain tile and 12” pea rock and backfill creating a swale from building to the east, pour splash blocks from down spouts to swale. He also asked them to give an amount for the remaining 20 feet of the north side of the building to the west which was $3,100.00. Also if he finds any other issues he will take care of them which he gave an estimate of $1,000. He thinks this will fix the leaking but since we don’t know the hall was constructed if there is leaking after this work is done then it will be coming from the roof. Timeline to get this done depends on the temperature but he still could do it during the winter. After review of the bid between $14,000 and $15,000, Friedrich made a motion to approve the bid of $10,865 plus $3,100 and possibly another $1,000 from Frandrup Masonry, seconded by Carlock. All voting in favor, none opposed, motion passed 5:0.
New Business
Gambling Permit for Waterford Warriors/R Bar
R Bar asked for approval for the Waterford Warriors to conduct gambling such as bingo, meat raffles and the $5 pull tabs at R Bar. They will submit their 10% to the City annually by February 15th of each year.
Motion to approve the Waterford Warriors to conduct gambling in the R Bar was made by Friedrich, seconded by Price. All voting in favor, none opposed, motion passed 5:0.
Dakota County Deputy
Deputy Ryan was present and asked if we had anything to discuss. They like to patrol around in the school in the morning and after school. He indicated if we see a big gap when we don’t see them for a while just call them and tell them we haven’t seen them in a while. If you see something, say something, call 911.
Appointment of Committees
Acting Mayor – Todd Carlock
Parks - Mayor Marie Jacob and Clerk Mary Haro
Sidewalks - Council members Jacob Friedrich and Tony Price
Streets – Council members Jacob Friedrich and Tony Price
Wellhead –Clerk Mary Haro and council member Todd D. Carlock
Civil Defense - Reed Kosir
Building Inspector – Mark Ceminsky, Beaver Creek Companies
City Attorney - Korine Land of Levander, Gillen & Miller
Prosecution Firm for City – Campbell Knutson
City Engineer - Bolton & Menk
Official Bank - Merchants Bank
Official Newspaper - Cannon Falls Beacon
Insurance - Kevin Rodgers - Northfield Insurance
We are going to look into switching banks to Castle Rock Bank. They are local and they have been very good to us. Motion to approve the appointments of the committees for the year 2024 was made by Friedrich, seconded by Jacob. All voting in favor, none opposed, motion passed 5:0.
Insurance Claim for City Buildings
The League of Minnesota Cities sent us a list of what he examined and what he noted for damages. He asked that we decide what we all want done. We need to get at least one bid from a contractor. We will ask the contractor to check the garage by the water tower to be sure they don’t see more damage.
Historical Society Water
They are now hooked up to water but they can’t use it because it has no place to go. They are paying for water and asked why they have to pay for a service they don’t have. We have a rule that if they have a curb stop they are being charged. That is the same throughout the city. There are several other properties that pay for water that are not using it. If we change it for one person, we have to change it for everyone.
Bolton & Menk Sewer Update
Matt noted that trees have been cut down. He will follow up on having the materials for construction being moved to the holding pond site.
It was asked about the dirt walls that were built where the holding ponds are going. They built a pond on the lowest part of the property. The contractor chose that site and its on them if anything happens. The resident in that area did approve of where it is and said it does not have to be moved.
Council Member Reports
Marie noted that Jim Heiman is still working on getting a bid to us for the remodel of the restrooms in City Hall and hopes to get it to us soon.
It was noted that we need to get the high/low meter installed at the school. Marie will talk to Bryce.
Adjournment
Motion to adjourn the meeting made by Haro seconded by Carlock, the meeting was adjourned at 8:00 p.m. All voting in favor, none opposed, motion passed 5:0.