June 2, 2023 Special City Council Meeting Minutes

Call to order:

The special Randolph City Council meeting was called to order at 6:00 p.m. by Mayor Marie

Jacob.

Roll Call:

Present:

Motion to approve the agenda was made by Jacob, seconded by Carlock. All voting in

favor, none opposed, motion passed 3:0.

Oath of Office

Tony Price was sworn in as the new city council member.

Bids for Sewer Project

Matt discussed the bids that were received. We received 8 bids with the lowest bid from

Northland Grading & Excavating.

The PFA is administering the funds and Bolton & Menk are working on finalizing three

items in order to encumber the funds - (i) permits and licenses, (ii) funds to operate the

system and (iii) ownership of the land. Dakota County will be paying us 80% of their

portion of the construction costs up front.

We received a schedule of the construction staging map with an anticipated start date of

approximately June 19th. They are planning on having an open house which may be

before our city council meeting but need to work with Dakota County on their availability.

They will send out a newsletter regarding the date and they will do monthly newsletters

and weekly emails once the project starts.

They will also be in contact with the Fire Department as this project progresses to keep

them updated.

We had discussed the individual services to properties. We had discussed that the

property owner was going to own from the home to main. As part of the project they are

installing from the main to the right of way; however, the PFA does not allow for that

portion to be paid from the public funds since an individual will own that. We can change

the ordinance to meet the needs of the PFA or install those individual services with city

money at approximately $300,000. We will discuss this at a future meeting.

A motion to approve Resolution 23-08 Awarding the Bid for Sanitary Sewer

Improvements Project to Northland Grading & Excavating in the amount of

$14,425,409.45 was made by Carlock, seconded by Jacob. All voting in favor, none

opposed, motion passed 4:0.

Motion to adjourn the special meeting made by Jacob, seconded by Carlock, the meeting

was adjourned at 7:36 p.m. All voting in favor, none opposed, motion passed 4:0.