March 8, 2023 Regular City Council Meeting Minutes
Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie Jacob.
Mayor Marie Jacob
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Treasurer Sandy Nicolai and Clerk Mary Haro
Also in attendance is legal counsel Greta Bjorkman and engineer, Matt Blazer.
Approval of Agenda:
The following items are added to the agenda: (i) add Council Members Reports to New Business and (ii) Certificates of Deposit to Old Business. Motion to approve the agenda was made by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0
Prior Meeting Minutes
A motion to approve the February 8, 2023 regular council meeting minutes was made by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
A motion to approve the February 24, 2023 special council meeting minutes was made by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Treasurer's Report and Payment of Bills:
We received $14,671.00 in water payments.
Jake indicated that Otte’s took care of the tree branch by the water tower so there will be a bill coming for that – whether it be from them or if needed a company that they hired to do it so be on the lookout for that.
Motion to approve the treasurers report and payment of bills as presented was made by Friedrich, and seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
ADA Compliance – City Hall Restrooms - Grants
Clerk Haro will work with the grant writer to see what grants we can get to redo the restrooms.
Joint Powers Agreement with Randolph/Hampton Fire Department
Mayor Jacob was going to go the Hampton council meeting but Mayor Knetter called her the morning on the Hampton council meeting and indicated he thinks we are wasting time looking at the JPA. The JPA is outdated so we just need to update it. We do not want to
let this go and want to move forward. The Mayor would like to sit down with the Hampton mayor and the Fire Chief Whitson to discuss the process of getting this done. Our legal counsel will come up with an estimate of how much it will cost to update the Bylaws and JPA. Clerk Haro will send an invite to Hampton City Council to come to our next meeting to discuss moving forward. She will also ask the Fire Chief or other members of the fire department to attend.
Certificate of Deposits
Sarah will check with the bank and this will be added to next month’s agenda.
People Services Proposal
We received a proposal from People Services for a cost of $1500 a month. We can add on other services if needed in the future. It was discussed when will we need their services. Matt discussed the advantage of hiring them earlier to involve them in the design of the lift station – they may be able to put in some input to make their operation easier which could be savings to the city. Matt will discuss this with them. We are interested in moving forward with them.
Matt Blazer of Bolton & Menk explained that the MPCA is requesting further testing on the rock formation underground for karst evaluation on the land for the ponds. Friedrich made a motion to move forward with Project B2010360 geotechnical service further testing, seconded by Carlock. All voting in favor, none opposed, motion passed 5:0.
Bolton & Menk Sewer Update
Matt Blazer of Bolton & Menk discussed that the project is online for bidders. We already had 10 bidders on the list. The bids are scheduled to be opened on April 5th at 11:00 a.m. Matt will send us a link so we can participate. He will have a discussion with the PFA who are administering the funds. He will give us an overview of the bids at our next meeting but will not be ready to accept the bids until the May meeting.
It was asked about backgrounds of the bidders and Matt noted that it was required to be submitted with the bids, experience, and any issues with injuries,
Matt noted that there were some trees with a pink ribbon as they are marked to come down within the next week and others to come down later. Please don’t take the ribbon off. The homeowners were talked to if they are affected.
He also discussed our request of reconstructing 290th street. If we want to move forward we should act on it so he can add it to the bids. Motion to add this portion of the reconstruction of 290th street to the bids with payment coming from the city by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Todd noted that Mike Slavik had the potholes filled in on the county roads in the City. Water Operator
Jake discussed the locates that will need to be done. The water lines from the house to the curb stop on private properties outside of the right of way will need to be marked. Bryce is responsible for locates. If they do not get done during this project then we should approach him to come to a meeting to prepare a contract and discuss his duties or we need to go another route. Matt indicated he could have Zero One send in a proposal to do locates. They can
Dakota County Township Officers Association Annual Meeting
Clerk Haro reminded everyone about the annual meeting that is taking place on Saturday March 18 at 8:30. Everyone is invited.
Funding from Dakota County for Sewer Hookup
Mayor Jacob discussed the reason that no one is applying for the funds is because it requires two estimates and no one wants to give estimates at this time. Matt will talk to Dakota County to obtain the list of licensed contractors.
Fire Department Annual Meeting
Mayor Jacob attended the annual meeting and indicated that the calls for the department are up. She received a report of the number of calls for 2022, the equipment they have purchased and she will try to bring the report with her t next month’s meeting.
Motion to adjourn the meeting made by Podritz, seconded by Carlock, the meeting was adjourned at 8:11 p.m. All voting in favor, none opposed, motion passed 5:0.