October 13, 2021 Regular City Council Meeting Minutes
Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Robert Appelgren.
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Treasurer Sandy Nicolai and Clerk Mary Haro
Prior Meeting Minutes
A motion to approve the September 8, 2021 and special meeting September 22, 2021 council meeting minutes was made by Podritz, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Sandy indicated that she transferred $10,400 from the general account to the water account for the water hook up fee for permits for this year and last year as it was never done last year.
Brad from Dakota Supply Group is going to come down and meet with Bryce to go over what 6 inch meters we need. If we return some and then need to purchase them again the price of the meters has gone up so we would be paying more. We have six of them and need two for installation. He cannot give us a price on the other meters until we figure out what we are returning. He will give us a discount on the meters that we are purchasing instead of giving us a credit on the meters we are returning. We should keep a few in stock for future businesses like Step Savers, etc.
A motion to approve the Treasurer's Report as written was made by Friedrich, seconded by Haro. All voting in favor, none opposed, motion passed 5:0.
Approval to Pay Bills
Motion to approve the payment of bills as written was made by Podritz, and seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Bids for Pump House
Podritz received bids from One Hour Heating & Air Conditioning that we discussed. The bid for $3,661 is for the dehumidifier which includes duct work which we don’t need so the cost would actually be $1,000 less. It was noted there is no air conditioning in the pumphouse and the current heater is not sufficient for it so the other bids of $9,830 is just the air and the $11,558 bid also includes a new heat system.
Motion by Appelgren to have One Hour Heating and Air Conditioning install the heating, air conditioning and dehumidifier which also includes electrical work in the approximate amount of $14,000, seconded by Carlock. The ARPA funds will be used to pay for these services. All voting in favor, none opposed, motion passed 5:0.
Violation of Ordinances
Several council members have received complaints about some properties containing several items of blight, such as boats, unlicensed vehicles that appear to be abandoned, etc. Friedrich went through our ordinances to look into what we can do as council members. We discussed several ordinances that appear that these homeowners are in violation of. After discussion it was noted that Clerk Haro will send violation notices to these property owners pointing out to them these ordinance and that they need to get rid of the items on their properties or they could face civil court action.
Also it was noted that we included in the water bills being mailed out, a notice to all residents regarding our blight ordinance and a reminder that building permits are needed for items such as roofing, siding and window replacement.
The company indicated they wanted to know how many 2 inch meters we intended to return. We used 2 of them and have 4 to return. Ask what credit they will give us by September 22nd so we can discuss at the special meeting.
Dakota County Deputy
Deputy Youngren stopped in and reported there was nothing new to report at this time. She did note there has been an increase in accidents so due to that they are going to try to do more traffic stops due to speeding and stop sign violations. Reminder to lock doors and vehicles when sitting outside.
Nate Icaza and Ashley Gergen were present to request a liquor license for The R Bar for 2022. They have prepared the paper work and submitted it to the Sheriff's Office.
Motion by Friedrich to approve the liquor license for R Bar pending the approval from the Sheriff's office for 2022, seconded by Appelgren. All voting in favor, none opposed, motion passed 5:0.
Once Clerk Haro receives the paperwork back from the Sheriff's office and proof of insurance from R Bar she will submit the documentation to the state.
Resolution re ARPA Funds
We need a resolution that we are accepting the ARPA funds in the amount of $47,191.00. We received half now and the other half will be received next year.
Haro made a motion to approve Resolution No. 21-10 accepting the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act in the amount of $47,191.00, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Approval for Sandy to move Funds with Merchants Bank
Merchants Bank would like written confirmation that Sandy can move funds for the City of Randolph since she currently does not have this authorization.
Appelgren made a motion to approve Sandy, City of Randolph's treasurer, to request Merchants Bank to move funds from one account to another for the City of Randolph's accounts, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
We had a discussion with Dan via phone conference regarding the Hereford Hills Third Addition. He indicated he is not going to move forward with Hereford Hills Fourth Addition until the city knows for sure regarding the sewer system. According to the Development Agreement, Dan needs to pay a few for park land. Matt had called the Dakota County Assessors Office and indicated the fee would be 10% of $27,400 which would be $2,740. It was also noted that Dan owes the amount of $2,317.50 for past Bolton & Menk invoices for a total of $5,057.50. It was noted that once we receive the check from Dan in the amount of $5,057.50 we will release the letter of credit.
Podritz made a motion to release the letter of credit contingent on receiving a check from Dan in the amount of $5,057.50, seconded by Carlock. All voting in favor, none opposed, motion passed 5:0.
It was noted by our legal counsel, Korine, that we will need to amend the development agreement to indicate that the park dedication fee was paid. She will draw up an amended development agreement so we can review it and act on it at next month's meeting.
Mike Slavik was present to discuss items happening in Dakota County. He indicated that they plan to use some of the ARPA funds to pay off the dam so they will not have to take out a loan for the repairs being done. They passed a 0% levy for 2022 so they will not be increasing property taxes for the second year. He also noted to us that we do not qualify
for the low-moderate CDBG grants because we are above the income level for the city We could apply for planning purposes grant such as ordinance but there are many other cities that will be applying and Randolph was not high on the list to receive funds. He
indicated the capital improvement plan for the next five years is available on their website. We discussed the accidents that are happening at the intersection of Highways 86 and 56 and what else can be done. He noted that Dakota County does not own this intersection as it is owned by the state so they are not in control. He indicated that flashing stop signs could help as well as better lighting. He indicated that if they owned it they would do things differently.
Mayor Appelgren brought up that Clerk Haro has been cleaning the hall and should be compensated for her time. We did pay someone before $90.00 a month to clean the hall. Appelgren made a motion to pay Clerk Haro $90.00 a month for cleaning city hall, seconded by Friedrich. Haro abstained from voting. All voting in favor, none opposed, motion passed 4:0.
Appelgren noted that hydrants will be flushed some time during the week of October 18 - 25th.
Motion to adjourn the meeting made by Podritz, seconded by Friedrich, the meeting was adjourned at 7:55 p.m. All voting in favor, none opposed, motion passed 5:0.
The special Randolph City Council meeting was called to order at 7:57 p.m. by Mayor Robert Appelgren.
Present were Mayor Robert Appelgren, Council Members Sarah Podritz, Jacob Friedrich and Todd D. Carlock, and Clerk Mary Haro and Treasurer Sandy Nicolai.
Motion to move to close the meeting pursuant to Minnesota Statute 13D.05, subd. 3(b) was made by Podritz, seconded by Haro. All voting in favor, motion passed 5:0.
Motion to reopen the meeting made by Friedrich, seconded by Podritz. All voting in favor, motion passed 5:0.
Motion to adjourn the meeting made by Podritz, seconded by Carlock, the meeting was adjourned at 8:55 p.m. All voting in favor, none opposed, motion passed 5:0.