July 14, 2021 Regular City Council Meeting Minutes
Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Robert Appelgren.
Mayor Robert Appelgren
Council Members Jacob Friedrich, and Todd D Carlock were present. Sarah Podritz was absent.
Treasurer Sandy Nicolai and Clerk Mary Haro
Harlan indicated he will take care of the clock since the clock is no longer there.
Prior Meeting Minutes
A motion to approve the June 9, 2021 regular council meeting minutes was made by Friedrich, seconded by Appelgren. All voting in favor, none opposed, motion passed 4:0.
It was noted that the General Iron invoice was for the swing repair and that should come out of the park fund.
Sandy is currently working on the water bills and will be mailed out soon.
Mayor Appelgren will check on how much money we will get back to return the incorrect commercial water meters before we move forward with ordering the new water meters for the commercial properties.
Sandy noted that she will pay the council for the special meeting that we attended on June 23 with our next month's wages in August.
Sandy indicated the CD's on hold for the water tower loan mature next year in March, July and November. Merchants will give us notice of the before they mature and then we can renew them or move them to a different account but they will still have a hold on them.
A motion to approve the Treasurer's Report as written was made by Friedrich, seconded by Appelgren. All voting in favor, none opposed, motion passed 4:0.
Approval to Pay Bills
Clerk Haro will get the money transferred from the bond account for the Bolton & Menk invoices to our general account.
Motion to approve the payment of bills as written was made by Haro, and seconded by Friedrich. All voting in favor, none opposed, motion passed 4:0.
Holding Pond Update
Matt discussed the holding pond in Hereford Hills. When the pond was first done in the 2nd Addition, that original model for the pond was undersized. One of the homes on the pond that backs up to it was built as a walk out basement which means your low floor is 4 feet lower than what it is supposed to be and that is the reason why they didn't want to raise or lower the flood elevation because they didn't want to make a difficult situation even worse.
Bolton & Menk discussed the model with Wenstrom's engineer, and decided the pond was to currently stay as is but any further development it would need to be reviewed as there are some things that can be done if developed. The model they provided is sufficient for Hereford Hills 3rd Addition however, it is not a great situation because of the walkout home as the evaluation is too high for this home. This is why we started doing grading reviews on lots.
We should discuss the liability for this home with Korine. Since Matt has already discussed some of these issues with Korine he will follow up with her regarding the liability for the City.
Dakota County Deputy
Deputy Zach was present and indicated they are still seeing a lot of catalytic converter thefts in the area. Nothing else to report at this time.
There are currently 4 buildings in place in the development that are owned by individuals or companies. He is interested in purchasing the property. The plat shows 4 more buildings can be built on the property. He is proposing to build 5 buildings together instead of the 4 buildings that it is plated for. He wanted to discuss this before he purchases the property. They will be storage units sold to individuals. Same materials as before. These buildings cannot be used for living quarters. They will be used for storage only – no living quarters and no retail. He will get us a copy of the bylaws for this development.
It was asked about the water billing and it was indicated that if a second meter would be installed he would be responsible for both bills. It was asked if there are restrooms in the buildings and he indicated there is a restroom in each building.
Before we move forward he was asked that he discuss this with our building inspector and the building inspector will discuss the analysis with Clerk Haro before the August meeting. We will put this on the agenda for next month's meeting.
Bids for Pump House
Mayor Appelgren discussed the situation with a company and they are proposing a dehumidification unit but we are waiting on a price. We will add this to the special meeting agenda to discuss.
JPA with Dakota County re Street Naming
Dakota County asked if we want their help with street naming. The JPA expired 12/31/20 so we would need to renew it if we want to continue with their assistance. Yes we should renew it.
Friedrich made a motion to renew the JPA with Dakota County for street naming, seconded by Appelgren. All voting in favor, none opposed, motion passed 4:0.
Dan Wenstrom – Hereford Hill 3
Dan inquired if everything was done with Hereford Hills 3rd Addition. Matt will look at the punch list and send Dan a letter with what is left or if it is completed. Mayor wants to discuss the drainage ditch that kids are using it as a jump – can we change it so it flat or put in a culvert so it is not a danger. Dan indicated that a house will be built there but it is the school's property up to the fence. He recommended extending the fence out to include all of the cities property. It was recommended that No Trespassing signs should be placed on the property. Mayor will discuss this with Matt and our legal counsel.
Dan indicated that he has completed his work and asked with Matt (Bolton & Menk's) approval that the city accept the streets, water lines and improvements as finished. It was noted that the city has to be okay with the developers work and Dan is still a developer and that the city still is not okay with the safety hazard that he wants to see rectified. Is that on the developer or do we have to accept it. Matt recommended talking about this issue with our legal counsel regarding the developers agreement. Carlock indicated that the swail was part of the plat so it was noted to the city but it was noted that the swail is deeper than originally planned and because there is no rock or anything else to stop it from going deeper. The Mayor will talk to our attorney. Matt will look at the punch list and send Dan a letter with a copy to the city by next month's meeting.
Sanitary Sewer Update
Matt from Bolton & Menk discussed that they sent an offer to the Coop and they came back with a price that was much higher than what was presented. This property was the only voluntary piece of property that they were working with. They are evaluating where to go from here and what other options are available and if it makes sense to pursue the offer or look at different avenues. They have had a discussion with our attorney regarding other options. We have until December 31, 2024 to have the project bid.
The property owners for the land for the spraying are still interested. We should get the pond land first and go from there.
It was asked "If you have an existing tanks and you hook up to the sewer system what happens to the existing tank – do you fill it with sand or crush it?" Dakota County would have to answer that question.
Motion to adjourn the meeting made by Appelgren, seconded by Haro, the meeting was adjourned at 7:37 p.m. All voting in favor, none opposed, motion passed 4:0.
The meeting was reopened to discuss a special meeting to be held on July 28, 2021.
Our legal counsel has requested a special / closed meeting pursuant to Minn. Stat. 13D.05, subd. 3(b). After discussion we decided that a special /closed meeting will be held on July 28, 2021 at 7 pm.
Trash Service - It was noted that Waste Management has not been picking up the trash service so it was recommended to go with Highland Sanitation. Clerk Haro will contact them to discuss prices with them. Motion by Friedrich to approve to move the trash service to Highland Sanitation, seconded by Haro. Voting in favor – Friedrich, Appelgren and Haro, voting against Carlock. Motion passed 3:1.
Motion to adjourn the meeting made by Appelgren, seconded by Haro, the meeting was adjourned at 7:45 p.m. All voting in favor, none opposed, motion passed 4:0.