July 8, 2020 Regular City Council Minutes (Approved)
Updated: Sep 10, 2020
Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Robert Appelgren.
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich.
Treasurer Sandy Nicolai and Clerk Mary Haro
Harlan asked about the potholes around town and if they will be fixed. It was indicated we are working on this. He asked about the website and it was indicated it is up and running and it was posted on Facebook. The address is www.cityofrandolphmn.com. He asked what about the people who do not have Facebook. They can go to the website or if it something that has to be posted it is posted on our bulletin board.
Prior Meeting Minutes
Motion to approve the June 10, 2020 regular council meeting minutes and the June 17, 2020 Special Council meeting minutes as written was made by Podritz, seconded by Friedrich. All voting in favor, none opposed, motion passed 4:0.
It was noted that we have not yet paid the Randolph/Hampton Fire Contract. Sandy will issue a check to them. We have 3 CD's on hold as collateral for the water tower loan and we also have $50,000 on hold as collateral. Sandy will be sending out the water bills this month. It was noted that the other payment to Classic did go out but we have not heard yet when the issue regarding the high level/low level mark will be fixed. It was asked about the water meters – at least 75 more have been installed. Sandy will prepare a list of who is left and Bryce and the Mayor will contact the homeowners to get them installed.
Motion to accept the treasurer's report as written was made by Friedrich seconded by Podritz. All voting in favor, none opposed, motion passed 4:0.
Approval to Pay Bills
Motion to approve the payment of bills for July as written was made by Podritz, and seconded by Friedrich. All voting in favor, none opposed, motion passed 4:0. Sandy asked for permission to the pay the Randolph/Hampton fire contract fee in the amount of $7,637.53.
Motion to pay the contract amount was made by Podritz, seconded by Appelgren. All voting in favor, none opposed, motion passed 4:0.
Dan Wenstrom – Hereford Hills
Dan noted that the Bolton & Menk invoices and the attorney's fees that he was responsible for on behalf of Hereford Hills Third Addition have been paid. Clerk Haro did verify this. The final lift on the road in the development is scheduled for the first week of August. Dan inquired about doing soil borings testing for his next phase of lots he plans to develop. The testing is to find out what is actually underneath the ground. He presented a plan that shows where they plan to do the testing. One is inside the fence area where the holding pond is. It will involve a hole approximately two inches wide to see how fast water soaks into the ground. It was also noted that the pond for this next phase is not big enough. There are new standards in place so it would need to be sized to meet the new standards for all of the homes in the new development. It was noted that there will need to be a second smaller pond installed down the road. Dan would need to update the storm water report for the development. He could build a new pond or expand the existing pond. Matt inquired about the grading that still needs to be done and it was noted that the same company to do the final lift was coming in to do the grading as Mr. Kelley was worried about the lot being short of dirt. Matt indicated that we need to stick to the plan and he wants to make sure that it gets remedied. The school lots are low and the swale should generate some material that could be put on those lots to bring them up to where they should be. Matt indicated that we need to build homes to where they need to be so we don't have any grading issues on brand new homes. It was asked who is responsible for the lots to be built up. It was indicated it should be between the developer and the owner of the lots. It is scheduled to be completed the first week of August. Dan was given approval to drill the holes for the soil boring testing. It was noted that he should contact Randy Thompson of Ace Mowing to get the keys for the locks on the fence.
Ron and Cindy Woodbeck
Ron and Cindy Woodbeck came before the council to ask about putting a lean to on the side of his shop. It would be 18 x 30 to store his camper underneath it. It would have a gravel ground, 6 x 6 posts – 4 feet in the ground, 6 feet apart. It was noted he will need a permit as it would need to be inspected. He was asked to talk with our building inspector. Clerk Haro did give him an application to fill out and return to her.
Motion made by Friedrich to move forward to talk to the building inspector, Mark Ceminsky with our approval to build a lean to base on his approval, seconded by Podritz. All voting in favor, none opposed, motion passed 4:0.
Clerk Haro has a list of election judges that needs to be appointed prior to the primary and general election set for August 11th and November 3rd. She also discussed an increase in pay to $15 for the judges and the head judge receiving $17 to keep in line with other townships and cities as it getting more difficult to find judges.
Motion to appoint the Election Judges of Colleen Taubman as head judge, Heather Siebenaler, Michelle Splichal, Mary Haro and Lisa Price for the Primary Election set for August 11th and increase the pay to $15 an hour for the election judges and $17 an hour for the head judge made by Appelgren, seconded by Podritz. All voting in favor, none opposed, motion passed 3:0. Haro abstained from the vote. Clerk Haro noted there are 4 positions up for re-election which include the Mayor, 2 council members and the treasurer. Clerk Haro will post on the bulletin board outside City Hall her hours that she will be available at City Hall for citizens to apply for candidacy from July 28 to August 11. The deadline to apply is 5 pm on August 11th. We will also post this on our website.
Miscellaneous Matt Blazer noted that the school will be approved for their first grading permit for the new school house.
Sarah Podritz asked about putting a shed on the property behind her if the neighbor who owns it could have one as there is an easement that runs through it. They can put a shed on it as long as they meet setbacks since the property is all on one PID Number which it was indicated it is.
There will be a public hearing at 7:30 p.m. on August 12th regarding the rezoning of the property at 4374 292nd Street that the Randolph Historical Society is planning to purchase.
It was noted that it was asked of the Firemen to stain the pavilion in the park. They agreed to do it so we just have to purchase the stain.
It was also noted that someone broke a plastic window on the playground equipment and this person was caught and discussed it with the Mayor and this person agreed to pay to replace the piece of equipment. The Mayor will get the piece ordered and installed.
Mayor Appelgren noted that we need to give a huge Thank You to Wade Murray and Tom Tate for their hard work at the well house in tearing out the shrubs, weeds and rock. They will be spreading dirt and planting seed. Harlan Lichty donated the grass seed for the area so we thank him also.
Motion to adjourn the meeting made by Podritz, seconded by Friedrich, the meeting was adjourned at 7:47 p.m. All voting in favor, none opposed, motion passed 4:0.