June 9, 2021 Regular City Council Meeting Minutes
Call to order:
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Treasurer Sandy Nicolai and Clerk Mary Haro
A citizen asked tin buildings and what is allowed
Prior Meeting Minutes
A motion to approve the May 12, 2021 regular council meeting minutes was made by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Sandy indicated that we received approximately $6,000.00 in the water account. It was asked about the CD's and it they automatically renew. Sandy will call the bank and discuss this with them.
A motion to approve the Treasurer's Report was made by Podritz, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Approval to Pay Bills
We will pay the Bolton & Menk invoice after we move the money from the bond account. Clerk Haro will get the money transferred to our account and then the check can be mailed.
Motion to approve the payment of bills as written was made by Friedrich, and seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Holding Pond Update
Matt indicated that he received an email from Dan's Engineer regarding what they plan to do. He needs to research this to make sure it is correct Matt will send us an email to update us on what is happening and Clerk Haro will forward it to the counsel so that we are kept up to date on this project.
Dakota County Deputy
Deputy Scott Blehm was present and asked if we have any questions or if we wanted to bring anything to their attention. It was noted to him that semitrailers have been going through town at an excess speed on 292nd Street.
Rezoning of 4311 Upper 291st Street
Heather Heidenreich and Alayna Lund came before the board to rezone the property from public institutional to rural residential.
Clerk Haro made a motion to approve Ordinance No. 21—02 approving the rezoning of 4311 Upper 291st Street from Public Institutional to Rural Residential. All voting in favor, none opposed, motion passed 5:0.
Ms. Heidenreich also asked about a building permit to install new windows, etc. She was told to submit an application and that will be given to the building inspector who will review it and let her know how much the permit fee is and that the fee needs to be paid before any work can begin. She will get the application in.
All Hazard Mitigation Planning Process
Clerk Haro discussed the All Hazard Mitigation Planning process and made a motion to approve Resolution No. 21-08 to Participate in All Hazard Mitigation Planning Process with Dakota County, seconded by Mayor Appelgren. All voting in favor, none opposed, motion passed 5:0.
We have a worksheet that needs to be completed and discussed if we should appoint a committee or do if the council should do it together. It was decided to work on it together at a special meeting scheduled for Wednesday, June 16 at 6:45.
Special Event Parking on June 11th
It was discussed that R Bar will be holding an event/car show on June 11th and requested that they be allowed to park diagonally on 292nd Street for the day. Friedrich made a motion to approve the request to park diagonally on the south side of 292nd street with restrictions of parking on the south side only, only until midnight and that the parking not obstruct any lanes of traffic and if violated we would call Dakota County Sheriff's Department, seconded by Haro. Voting in favor, Podritz, Carlock, Friedrich and Haro, opposed, Appelgren, motion passed 4:1.
Parcel Split of Land – Ferguson Trust to Dakota County
Dakota County contacted Clerk Haro regarding a parcel split from the Judith Ferguson Trust to Dakota County and needs the city's approval to do it. Clerk Haro made a motion to approval the land split for donation of land to Dakota County by the Judith Ferguson Trust, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Water Meters and Rates
There are 6 commercial meters that need to be installed. We had ordered 2" meters but noticed they were not correct when trying to install them. We asked if the meters that we had ordered for these commercial properties could be returned. Brad from DSG was going to check on a restock fee and look into the return because of the date that we had ordered them. It was noted to him that because of COVID we could not get them installed earlier. Brad from DSG went around with Bryce and did a site inspection to find out exactly what was needed to install new water meters. We received a quote for the 6 meters and necessary parts in the amount of $6,223.70. Since we need these meters we will go ahead and order them and will work with DSG to return the previous meters that were ordered so we should get some money back to offset the price of the new meters.
We also discussed the water rates for commercial businesses. We will discuss this with our financial planner when we meet with them.
Bryce noted that the state will be doing their yearly inspection on Monday, June 14th.
Bryce also noted that the new panel is a lot more delicate than the previous one and the wires are starting to turn green so we need to get the heat and moisture out and get it cooled down in the pumphouse. We have an exhaust fan that runs non stop but we need to get a dehumidifying system. He and Mayor Appelgren will get bids from a commercial HVAC installer so we can discuss this as it is urgent. We will add this to our special meeting notice scheduled for June 16th in the event that we can get the bids by then.
Sanitary Sewer Update
Bolton & Menk noted that the appraisal was reviewed by a second appraisal which is required and the offer was presented to the landowner. We are looking at 30 acres which will give us room to expand in the future. They are in negotiations with the landowner for the easement. Once accepted they will prepare the easement and work with Korine, our legal counsel, and get it signed. Then it will be presented to the council for approval. This should happen in the next few months. Then we will need to meet with the township for the conditional use permit. Once this is approved then will discuss the project with neighboring landowners so they are updated about what is happening.
At this time, they are also waiting on appraisals for the spray irrigation properties.
Carlock noted that there was a pothole on 291st street. This was just fixed last year so Friedrich will contact the company to discuss this with them. Carlock also asked if we could have a contract with a company so we can just contact them and they will come and fill them and bill the city for time and material, then we would not have to discuss this month after month. Friedrich will ask them if they have such a program available.
Friedrich contact Bituminous regarding paving the land between the fence and the road on 291st street for parking by the park. The cost was approximately $15,000 – 20,000 and if the roads are going to be dug up for the sewer construction it doesn’t seem like a good time to spend the money to do this. Also the cost would be better going with crushed rock. Mayor Appelgren will contact Otte Excavating about getting some crushed rock to put down for that area. Appelgren noted the last price he received from Jason was $4,000 which was crushed asphalt but his supplier is not releasing any at this time but he will talk to them about it if we decide to move forward.
Motion to adjourn the meeting made by Podritz, seconded by Haro, the meeting was adjourned at 8:10 p.m. All voting in favor, none opposed, motion passed 5:0.