March 10, 2021 Regular City Council Meeting Minutes
Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Robert Appelgren.
Mayor Robert Appelgren
Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock
Treasurer Sandy Nicolai and Clerk Mary Haro
Prior Meeting Minutes
A motion to approve the February 10, 2021 regular council meeting minutes was made by Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.
Sandy indicated that we received approximately $4300.00 in the water account. It was asked if the loan documents are ready to be signed and if Sarah can now sign checks. Sarah will pick up the documents from Merchants Bank, sign it and Bob will also have to sign it.
A motion to approve the Treasurer's Report was made by Podritz, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Approval to Pay Bills
It was noted that the Kamstrum invoice is their annual fee. We are still holding the Bolton & Menk invoices until we get the bond money.
Motion to approve the payment of bills as written was made by Appelgren, and seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
It was asked if we are going to get No Parking signs for the lot next to the Fire Hall. How many signs and where do we put them. Let’s wait and see if traffic will slow down. We would have to pass a resolution to put the signs up. Reed said he has not noticed any problems but they will let us know if anything does arise. Also the R Bar owner did say they would pay for the signs if we ordered them. We will hold off ordering any signs right now and evaluate it as time goes on.
It was noted that with this rezoning that there will be two properties that there will be no taxes paid on. When we held the meeting to rezone the new lot, it was contingent on him selling the current property so he could purchase the new lot but now he has purchased the lot without the sale of the other building. Wade indicated that he has applied for exempt status from Dakota County but has not heard back from them so as it currently sits he will be paying taxes on the new lot. Wade indicated that the building will be going back on the market. Without the sale of the current building he cannot move forward with building anything on the new lot. It is his goal to get the current building sold and that property would most likely need to be rezoned and then it would not be tax exempt.
Haro made a motion to pass Ordinance 2021-01 Rezoning 4374 292nd Street East, from Urban Residential to Public Institutional, seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.
Ehlers, Financial Planner
Motion to pass Resolution No. 21-02 Providing for the sale of $1,650,000 Obligation Temporary Sewage Disposal System Bonds and Resolution No. 21-03 Authorizing the City to Enter into a Credit Enhancement Program Agreement with the MPCA was made by Appelgren, seconded by Carlock. All voting in favor, none opposed, motion passed 5:0.
Firemen Reed Kosir came before the council to ask for an increase from $1,850 to $2,000 per year of service for the Fireman's Retirement Fund to be effective this year. Motion by Friedrich to raise the Fireman's Relief Association Retirement Fund from $1,850 to $2,000 per year of service, seconded by Appelgren. All voting in favor, none opposed, motion passed 5:0.
Sanitary Sewer Update
Bolton & Menk continue to reach out to property owners in the area for the holding pond. They put together a list of interested property owners and will have a joint meeting with us and the township. An appraisal would need to be done on the property. Not much can be done until we get the land.
Also it was noted that people can remove the flags in their yards but they would like the pink stakes to remain.
Water Main Locating
Jake asked about the water main locating and where we were at with it. Is our best option to hire someone to do the locating? Appelgren talked to someone and he is going to have a meeting with him and wants to know what the ballpark of the costs involved before he calls a few other companies. Appelgren has three different names so we will get quotes and discuss at a later meeting.
Jake discussed that R Bar will be holding a benefit for a young child that has leukemia on Saturday, April 10th. They would like to know what needs to be done to close off the road so they could put up a tent for capacity issues. It was noted that a motion needs to be made and it needs to go through Dakota County as it is a county road. Dakota County makes the decision. They would also need to provide proof of insurance to Dakota County. This is a very short timeframe to get this done. This event is before our next meeting so they have to request a special meeting to get the resolution done. Jake will let them know what they need to do.
Dan Wenstrom and Holding Pond
Sandy discussed the amount that Dan Wenstrom owes to the City for Bolton & Menk invoices. Sandy mailed the invoices to him on October 14, November 18, and December 9th. He paid $5,000 of the $7,046.00. The first one is over 5 months overdue. We should send him a letter indicating that he needs to pay the full amount by next month’s meeting or we will take it from his line of credit. Carlock indicated that Dan asked him to send the invoices to him again. It was also indicated that the check should have come to the city and not to Todd. We should mention in the letter that he should be dealing with the city for these issues.
Also we have not heard anything from him regarding correcting the pond issue. It was noted that the pond need to be reconfigured to capture the correct rain water volume. We will include that in the letter that he needs to have a plan with a completion date to finish the project or we will hire someone to do the work and take it out from his letter of credit. Also he needs to fix the swale as that is not correct. Swale should be level with a culvert or whatever will work so it is not a liability. It is too deep.
Reed mentioned that the storm siren that recently went off was not the correct warning siren. He indicated it should have been a constant siren going off. He will contact Dakota County and discuss it with them to get it fixed.
Motion to adjourn the meeting made by Podritz, seconded by Appelgren, the meeting was adjourned at 8:45 p.m. All voting in favor, none opposed, motion passed 5:0.