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  • Writer's pictureJake Friedrich

May 29, 2024 Special City Council Meeting Minutes

Call to order: The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie Jacob.


Roll Call:

Present:

  • Mayor Marie Jacob

  • Council Members Jacob Friedrich, Todd D Carlock, and Tony Price

  • Clerk Mary Haro

  • Treasurer Sandra Nicolai was not present.

  • Also, in attendance was Bolton & Menk engineer, Matt Blazer.

Approval of Agenda:

Motion to approve the agenda with was made by Haro, seconded by Carlock. All voting

in favor, none opposed, motion passed 5:0.

New Business


Watermain – Water Service

Matt discussed that they received a call on Friday, May 24th at approximately 12:15 p.m.

regarding a watermain break. The contractor came to investigate and discovered that the

saddle for the service failed. Matt showed us a new saddle that was installed when they

repaired the broken one. The watermain remains in good shape – it is plastic but the

saddles that connect to the service are cast iron and are breaking. The new ones are

stainless steel. They had another one break on Tuesday on Dixie Avenue that had to be

replaced. The assumption is that they are the older style and we will be replacing the

road so do we want to replace them now. The cooper lines are in good shape. What they

have been seeing is that the dirt is holding the saddle and if they are not replaced they

could break any time. Some of the saddles were schedule to be replaced where the sewer

crosses the services. We are replacing about 60 with the project. Should we replace the

side that they are not crossing which is approximately 68 of them. When we did the

recodification, the homeowner is responsible for the service from the home to the main

waterline, in the past it was from the home to the curb stop. If we do not replace them

now with this project, if they break in the future, it will be the homeowners responsibility

to replace what is broke from their house to the main line.

Mat discussed the different options which are:

Option 1 – replace all water service saddle connections at the watermain (68 connections)

– cost of about $22 per quarterly water bill at $2,200 each for a total of $149,600

Option 2 – similar to option 1 but only replace the ones that are under the road – there are

some connections that the water main is in the front yards and not under the streets (42

connections) – cost of about $15 per quarterly water bill at $2,200 each for a total of $92,400

Option 3 – replace the entire service from the saddle to the curb stop (68 connections) –

cost of about $45 per quarterly water bill at $4,500 each for a total of $306,000. The life

of the shut off values is 40 – 50 years.

Option 4 – don't do anything – if they break during the project then they are replaced;

however, after the project is completed and if they break they have to be repaired by the

property owner – cost of $0 since nothing would be replaced. However if there is a break

during the project the cost would be approximately $4,000 to replace it.

Matt discussed this with Ehlers and it was noted that water service cannot be added to our

annual levy per state statute . We already have to take out a small bond for the individual

sewer services so we could add the water service to this. The fees could be added to the

quarterly water bills. The bond would be for 15 years at 4% interest. The costs would

be: (i)-option 1 would be approximately $22 per quarter; (ii) option 2 - $15 per quarter;

(iii) option 3 - $45 per quarter and (iv) option 4 - $0 since nothing would be replaced.

Some of the services may not need to be replaced as they may have the newer styles

already installed so that would bring the costs down. We did question the amount of the

cost to replace them as we felt it should be lower. Matt will be discussing this with the

contractor.

Mayor Jacob noted that we have a $120,000 CD. Could we use the CD and raise our

water bills and replace the CD. We already have to take out a bond for the sanitary sewer

services so adding the $149,000 for the water service to the new bond we won't have the

cost of issuance since we are already taking out a bond.

After discussion, Friedrich made a motion to approve Option 1 for the water service

installation, seconded by Jacob. Voting in favor, Friedrich, Jacob, Price and Haro, voting

against – Carlock. Motion passed 4:1.


Adjournment

Motion to adjourn the meeting made by Friedrich, seconded by Carlock, the meeting was

adjourned at 7:50 p.m. All voting in favor, none opposed, motion passed 5:0.

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