• Jake Friedrich

November 11, 2020 Regular City Council Meeting Minutes

Call to order:



Roll Call:

Present:

  • Mayor Robert Appelgren

  • Council Member Jacob Friedrich was present and Jacob Toledo and Sarah Podritz, were absent

  • Treasurer Sandy Nicolai and Clerk Mary Haro

Public Comments:

None



Prior Meeting Minutes

A motion to approve the October 14, 2020 regular council meeting and October 22, 2020 special council meeting minutes as written was made by Friedrich, seconded by Appelgren. All voting in favor, none opposed, motion passed 3:0.

Treasurer's Report

We paid a Bolton & Menk invoice in the amount of $4,937.50 that will be invoiced to Dan Wenstrom for Hereford Hills 4th Addition.

Motion to accept the treasurer's report as written was made by Appelgren seconded by Friedrich. All voting in favor, none opposed, motion passed 3:0.


Approval to Pay Bills

We made the final payment to Classic Protective which was actually the third invoice which was missed but is the final payment due to them.


Motion to approve the payment of bills for November as written was made by Haro, and seconded by Friedrich. All voting in favor, none opposed, motion passed 3:0.


Old Business

No old business.

New Business

Canvas of Election Results

A motion to pass Resolution No. 20-10 to canvass the 2020 municipal election from the general election on November 3, 2020 was made by Haro, seconded by Appelgren. All voting in favor, none opposed, motion passed 3:0.


Snowplowing City Sidewalks

Mayor asked Otte Enterprise for a price to plow the sidewalks in the city but has not yet received it. Jake indicated it is nice to get more bids but it helps to have the same company do the sidewalks that plow the roads. We should not approve anything until we get a price. We will ask them to continue to do the sidewalks until we do approve it. We will table this item until our December meeting.


Liquor License for Nate Icaza for R Bar

It was noted at our October meeting that we approved the liquor license for R Bar for the months of November and December. Clerk Haro recommended that we change the dates for the liquor license to December 1, 2020 to November 30, 2021 so that they do not need to come back to get a new license for 2021 in December since they have not yet purchased the establishment.

Motion by Haro to approve the liquor license of R Bar to be effective December 1, 2020 to November 30, 2021, seconded by Friedrich. All voting in favor, none opposed, motion passed 3:0.


Picnic Tables

Dale Hallcock inquired about redoing the picnic tables up in the City Park since they are in poor shape. He said he could tear them down, repaint the steel and add new wood. He would be willing to do this in his shop over the winter months. He asked if we would pay for the materials assuming he could get volunteers to help with the work. He will get estimates and let us know the price. Since we have a park fund he was given approval to go ahead and get the work done and if he needs any help to let us know.


Grant from MPFA

We need this resolution to submit to the state for the acceptance of bond money for the city sewer. Jake asked what role the city plays in the spray irrigation fields. We have to make sure it gets done and done properly. We have to do spray irrigation because of environmental rules as we would not be able to get a permit to discharge to Lake Byllesby. A motion was made by Friedrich to approve Resolution No. 20-11 on Applying for a Grant From the Minnesota Public Facilities Authority, seconded by Haro. All voting in favor, none opposed, motion passed 3:0.


Bolton & Menk

Brian Hilgardner and Matt Blazer Bolton & Menk gave a presentation on the $13 million bond that we are to receive from the MPFA. No environmental impact statement will need to be done because of the size of Randolph.

They indicated it is an amazing opportunity for the city. They can mold the project to be $13 million. Once they get through the preliminary design we can trim what needs to be cut if needed. Brian indicated that he thinks the project will get completed with the bond money. There is other opportunities out there for other grant options. It has to be completed by October 21, 2023. We could maybe get more money and include the curb and gutter with the project. They indicated that the state is getting stricter and stricter and would most likely force the city within the next 10 years to do something about a sewer system. This project just includes the sewer system and the roads and does not include curb and gutters or water main lines. The money will need to go through a bank. We should talk with a financial advisor to help us set up a plan to save for the future.

The work would go up the right of way and stub a service at the right of way. The homeowner would be responsible to hook up to the stub. Grant money may be available to help assist with the hook up. We can determine that the current working septic's do not have to hook up for 10 years or whenever we determine or until if they sell their home but that can be decided later.

Bolton & Menk are here to answer any questions we have. Communication is a huge item for this project. They have a great communication department. They will put together a fact sheet. There will be numerous open houses to inform the public of the project. There will be a public web page for individuals to ask questions, there will be handouts.

Their price of doing the work is included with the $13 million.

They will give us a price to include curb and gutter for further decisions to be made.

For any future developments that would fall to the developer. Is was asked what if a development would start during this project? They suggested that we get a planner to update our ordinance and discuss it with our attorney. We could put a moratorium on any future developments right now until we know exactly what is going on with the project for the next six months or a year.

It was asked “Will the ponds be built for some growth?” – yes they will be. They estimate that the average house uses 100 gallons for person per day for sewer – that is what it will be designed for. The ponds can be built for the current size or for growth – they will need help with these type of decisions. The ponds should begin by next Fall.

Time is of the essence. They are asking for the preliminary portion of it to move forward. They need to move forward on surveying.

We do not have to get bids for professional consultant services. We could directly select Bolton & Menk.

Matt noted that anybody can call him with any questions – he is always available to take calls and answer questions.

Jake will get the booklet and update Sarah and Bob will update Jake Toledo before our special meeting.

We will have to set up short term financing through a bank as the money funnels through them.

We should ask Mr. Kelley to see if the school is available for use for the public meetings so we are able to social distance . Bolton & Menk could do a video so people could watch it.


Miscellaneous

Sandy noted that Northfield Wifi will be increased to $2,500.00 a year for rent starting in 2021. Sandy also noted that she talked with Midco about connecting to their internet and gave the rates as follows:

$88/month; or a 2 year contract would be $78/month or a 3 year contract would be $68/month

We should do an extender to the fire department for their use and the city will pay the invoice. We should pay the garbage and the internet since this is for city hall. It was noted that we need to do our final budget at our December meeting so did we want to meet before 7 pm to go over anything and it was concluded that we will start our meeting at 7 pm.

Adjournment

Motion to adjourn the meeting made by Friedrich, seconded by Appelgren, the meeting was adjourned at 8:25 p.m. All voting in favor, none opposed, motion passed 3:0.

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