Call to order:
The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie Jacob.
Roll Call:
Present:
Mayor Marie Jacob
Council Members Todd D Carlock, and Tony Price present. Jacob Friedrich was absent.
Treasurer Sandy Nicolai and Clerk Mary Haro
Also, in attendance was Bolton & Menk engineer, Matt Blazer.
Approval of Agenda:
Motion to approve the agenda was made by Carlock, seconded by Price. All voting in favor, none opposed, motion passed 4:0.
Public Comments:
None.
Prior Meeting Minutes
A motion to approve the January 10, 2023 regular council meeting minutes was made by Carlock, seconded by Price. All voting in favor, none opposed, motion passed 4:0.
Treasurer's Report and Payment of Bills:
Motion to approve the payment of bills was made by Jacob and seconded by Haro. All voting in favor, none opposed, motion passed 4:0.
Sandy indicated that a payment was made to Castle Rock Bank in the amount of $15,733.50 for the water tower loan that we need to make every six months however she indicated the payments can vary.
Also there was an error on a check that was supposed to be written to Patrick Kelly was mistakenly made out to Levander, Miller & Gillen. Jacob made a motion to void the check payable to Levander, Miller & Gillen in the amount of $893.95 and reissue a check payable to Patrick Kelly in the amount of $893.95 in regard to the land transaction for the holding ponds, seconded by Carlock. All voting in favor, none opposed motion passed 4:0.
Old Business
Change Orders
We discussed if we want to move forward with allowing Bolton & Menk to approve change orders for a certain dollar amount. In order to keep the project moving it would be helpful to give them an ability to approve some things otherwise we could end up having to do a special meeting which we have to post for 3 days to approve items and would delay it more. If we thought it was abused we could revoke the authority. Matt indicated that he would bring any change orders up at the next council meeting.
After discussion Clerk Haro made a motion to approve Resolution No. 24-01 authorizing City Engineer authority to approve work orders for Sanitary Sewer Improvements Project up to $5,000, seconded by Price. All voting in favor, none opposed, motion passed 4:0.
New Business
Dakota County Deputy
Deputy Heather Nelson was present and asked if we had anything to discuss. She didn't have anything to report.
Appointment of Election Judges
Motion to appoint the Election Judges of Colleen Taubman as head judge, Heather Siebenaler, Michelle Splichal, and Mary Haro for the Presidential Primary Election set for March 5th made by Mayor Jacob, seconded by Price. All voting in favor, none opposed, motion passed 3:0. Haro abstained from the vote.
Building Permit for Alex Fairbanks
Mr. Fairbanks would like to add an addition to his one story addition at the back of his house that he added several years ago and make it a two story. He presented plans for the addition. Jacob made a motion to approve the building permit pending the building inspector, Mark Ceminsky' s review and approval of the plans, seconded by Haro. All voting in favor, none opposed, motion passed 4:0.
Bolton & Menk Sewer Update
Matt indicated that the testing on the holding pond property that the state requested passed so nothing further has to be done. He indicated that the bedrock was deeper than they thought. We can now store triple the amount of water for the spray irrigation if we had to.
The contractor is looking to start up this year around mid to late March. They are working on their schedule and there will be another newsletter going out to citizens.
More trees were taken down and there are three more that need to be cut down. There were some trees marked that were not cut down. They decided to be more conservative.
They may start some work on the storm water ponds soon.
They have been discussing some things with Randolph Township and the homeowner next to the holding ponds. We want to address all of their concerns. We want to be good neighbors. We may revise the CUP so we may see some notifications regarding that.
Council Member Reports
Carlock indicated he would like us to say the Pledge of Alliance at the start of our council meetings. We are in agreement for doing this and will try this for our March meeting. We will put this on our agenda as the first item.
Todd also indicated at the Cannon River Watershed meeting that there was an online presentation given by the State and there was another creek in the watershed that was high in nitrates and noted as being critical.
Mayor Jacob noted that some streets signs are hanging or missing. We will not replace these until after the construction if they are not replaced by then but please make a note of any that you see when you are out. Matt noted that towards the end of the project we
should do an inventory and see if can add those to the project but noted that it would not be a fundable item but since the contractors would be in town it would be less expensive to have them do it. He noted that the county is going to be replacing all of the signs on the county roads in the city.
Mayor Jacob asked Greta about how much a project has to be to get bids for it. The requirements are if it is $25,000 or less, the council has discretion as to what option to use. We can get bids or not get bids and just pick someone. If we go with bids, we need to get at least 2 and keep them on file for a year. For work between $25,001 and $175,000, council can chose to use competitive bidding or directly negotiate a contract. If we opt to negotiate, we must get at least 2 bids and keep them on file for a year. For anything over $175,001, we must use competitive bidding.
Marie noted that Jim Heiman is still working on getting a bid to us for the remodel of the restrooms in City Hall and hopes to get it to us soon.
Adjournment
Motion to adjourn the meeting made by Jacob, seconded by Haro, the meeting was adjourned at 7:48 p.m. All voting in favor, none opposed, motion passed 4:0.