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  • Writer's pictureJake Friedrich

April 12, 2023 Regular City Council Meeting Minutes

Call to order:

The regular Randolph City Council meeting was called to order at 7:00 p.m. by Mayor Marie

Jacob.


Roll Call:

Present:

  • Mayor Marie Jacob

  • Council Members Sarah Podritz, Jacob Friedrich, and Todd D Carlock

  • Treasurer Sandy Nicolai and Clerk Mary Haro

  • From LeVander, Gillen & Miller legal counsel, Korine Land and Greta Bjorkman, and Bolton & Menk engineer, Matt Blazer.

Approval of Agenda:

The following item is added to the agenda: County Road 88 easement questions. Motion

to approve the agenda with the addition was made by Friedrich, seconded by Haro. All

voting in favor, none opposed, motion passed 5:0

Public Comments:

None.


Prior Meeting Minutes

A motion to approve the March 8, 2023 regular council meeting minutes was made by

Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.

A motion to approve the March 24, 2023 special council meeting minutes was made by

Friedrich, seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.

Treasurer's Report and Payment of Bills:

No treasurers report this month.

Sandy noted that there were a few larger invoices from Bolton & Menk. Motion to approve

the payment of bills as presented was made by Friedrich, and seconded by Podritz. All

voting in favor, none opposed, motion passed 5:0.


Old Business

Certificate of Deposits

Merchants Bank cashed them and Sarah is picking up a check on Friday. She will drop off

the check with Castle Rock Bank. Motion by Friedrich that the signers on the CD’s at Castle Rock Bank will be Clerk Mary

Haro, Mayor, Marie Jacob and council member, Todd Carlock, seconded by Carlock. All

voting in favor, none opposed, motion passed 5:0.

Let Sandy know when this has been accomplished so she can make sure she can access the

information from Castle Rock Bank.

Merchants Bank Accounts

Motion by Friedrich that the signers on the bank accounts at Merchants Bank will be Clerk,

Mary Haro, Mayor, Marie Jacob and council member, Todd Carlock, and remove Sarah

Podritz as a signer from the accounts, seconded by Carlock. All voting in favor, none

opposed, motion passed 5:0.

Joint Powers Agreement with Randolph/Hampton Fire Department

Mayor Knetter from Hampton was present before our meeting and he indicated they are

not interested in doing any changes to the agreements. He indicated they can operate under

the current JPA.

It was noted under the current JPA that we are supposed to be acting as a board, If we have

one member from the Hampton City Council in attendance, we would have a quorum and

we could adopt their budget and appoint the other officers as is noted in the JPA. They get

to elect the chief but that is all. We indicated we would like to work on the JPA and get

things on track with the way it is supposed to work.

Korine suggest that we create new agreements. She has contacted another law firm (so

there is no conflict) that works with fire departments and could make recommendation to

the fire department and to us on the new agreements. We can then hand them over to

Hampton and ask them to come together and work with us to work on the agreements – we

do are not trying to change anything we just want them to sync with what they do. This

attorney would recommend some revisions and make recommendations to Hampton City.

He is willing to do it at the rate that Korine charges. She will ask him to give us an estimate

and present it to us at the May meeting.


New Business

Dakota County Deputy

Officer Eric Langgard was present and asked if there were any concerns. Concerns of

speeding through the city was brought up.

Randolph Trailblazers

Bob Romanowski asked if the City would again sponsor the Randolph Trailblazers for the

23-24 season. Motion by Friedrich to sponsor the Randolph Trailblazers by Resolution No. 23-04 for the 2023-2024 season, seconded by Podritz. All voting in favor, none

opposed, motion passed 5:0.

Randolph Fire Department

Jacob Toledo appeared on behalf of the Randolph/Hampton Fire Department to ask the

council for permission to close the road in front of the fire hall and a one day gambling

permit for the upcoming Chicken Barbeque set for August 19, 2023.

Friedrich made a motion to approve Resolution No. 23-05 authorizing the Road Closure

of 292nd Street between Divers Path and Distad Path from 12 p.m. on August 19 until 1

a.m. on August 20; for the Randolph/Hampton Fire District Annual Chicken Barbeque,

seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.

Friedrich made a motion to approve Resolution No. 23-06 authorizing a One Day

Gambling permit for the Randolph/Hampton Fire District Annual Chicken Barbeque,

seconded by Podritz. All voting in favor, none opposed, motion passed 5:0.

All Hazard Mitigation Plan

Clerk Haro discussed the All Hazard Mitigation Plan that needs to be approved for Dakota

County. Friedrich Haro made a motion to approve Resolution No. 23-04 for Adoption of

Dakota County All Hazard Mitigation Plan, seconded by Clerk Haro. All voting in favor,

none opposed, motion passed 5:0.

Mowing Contract

We received 3 proposals for mowing. Sam’s Lawn Maintenance’s proposal is the lowest

at $640 for a month. It was discussed about the land that is owned by Progressive Rail

that the city has been mowing. We will discuss this with Progressive Rail as we should

try to get reimbursed for mowing their property. It was noted that we could assess the

fee for mowing it.

Motion to accept the proposal from Sam’s Lawn Maintenance for a one year contract was

made by Mayor Jacob, seconded by Friedrich. Voting in favor is Jacob, Podritz,

Friedrich and Haro, opposed Carlock, motion passed 4:1.

Resignation of Council Member

Sarah Podritz is resigning as a council member effective April 28th. She is moving out of

the city.

Motion by Mayor Jacob to accept Sarah Podritz resignation beginning April 28th, seconded

by Carlock. All voting in favor, none opposed 4:0, Podritz abstaining from the vote.

We can appoint someone tonight. We can have citizens apply and do interviews. The

council position will run after her resignation until the next general election in November 2024. We could do a special election but would have to pay for election judges, Dakota

County fees of printing ballots, etc. We have decided to go with the interview process.

Motion by Mayor Jacob that we post the vacant city council member position that will run

from the appointment as a council member until the next general election in November

2024, and hold the interviews during the next city council meeting on May 10, 2024, with

a deadline of May 3, 2024 to notify us that they are applying for the position, seconded by

Friedrich. All voting in favor, none opposed, motion passed 5:0.

We will be accepting application until May 3, 2024 to replace council member Podritz and

address it at our May 10, 2024 council meeting.

We need to appoint an acting mayor, Todd Carlock volunteered. Motion by Mayor Jacob

that Todd Carlock will be appointed as acting mayor in place of Council Member Podritz,

seconded by Friedrich. All voting in favor, none opposed, motion passed 5:0.

Sarah also noted that the only members to have the code to the water tower is herself and

Bryce. Sarah will give it Mayor Jacob after the meeting. Also change the contact for One

Hour to Mayor Jacob, to grant them access to the water tower should repairs need to be

made for the work that they did.

County Road 88 Easement

The county manager for the road project at Dakota County reached out to LeVander, Gillen

& Miller regarding the acquisition of the city owned properties and she gave us a map of

what the county will be acquiring as temporary and permanent easement as well as a large

utility drainage easement for the storm water retention pond. The reached out to review

the compensation that the county is seeking which they are asking the city to waive the

compensation of $21,500. We do not have to waive it. The county did not appraise the

property as they were under the assumption that we would waive the compensation. Legal

counsel is going to ask for more details regarding what they are permanently acquiring and

what they want to use the permanent easement for and come back to the May meeting with

more details.

Bolton & Menk Sewer Update

Matt Blazer of Bolton & Menk discussed that the bids will get opened on April 13th at 11

a.m. He will then bring the bids to our May council meeting and consider awarding the

bid. We have to take the lowest bid. He indicated that Bolton & Menk will have one more

open house for the community. They will be sending out newsletters to homeowners

during the project. He anticipates a start date in June this year. He indicated the land

acquisition for the ponds is being appraised and they are talking with the land owner.

Council Reports

Todd Carlock mentioned that Dave Blank a long time resident passed away recently.

Community Service Projects

It was noted that the seniors are looking for projects they can do in the city on May 10th.

A few items noted is there are still bags of mulch that can be put down in the park; they

could do some general yard work in the park; or we could reach out to senior citizens to

see if they any needs some assistance with yard work.

Speed Bumps

We will contact Jason Otte to put them back in. Friedrich will reach out to him.

Pot Holes

There are several pot holes in the city that need to be dealt with. Options would be to fill

them in ourselves or contact Bituminous Roadways or another contractor to see what they

will charge. We should just fill in the biggest ones right now since the roads will be redone

next year. We will do what is necessary.

Budget

Mayor Jacob asked about what the budget is for streets, etc. Sandy will spend some time

on completing the individual amounts such as streets, park funds.

North Cannon River Watershed Management Organization

Since Harlan resigned it was asked if anyone was interested in being appointed as a

representative of this organization. Todd Carlock volunteered to be a representative for

the City of Randolph.


Adjournment

Motion to adjourn the meeting made by Podritz, seconded by Carlock, the meeting was

adjourned at 8:08 p.m. All voting in favor, none opposed, motion passed 5:0.

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